Your wedding day, in many ways, can be a reflection of the way you live your life. By incorporating eco friendly products and services you are letting your guests know that sustainability is a priority to you and your partner, and going a little greener doesn’t have to mean compromising on your vision. 
Here is a list of simple changes that can make a big difference:
 
-Hire like-minded vendors and book a venue that supports your eco-friendly plan for a low waste approach.
 
-Set up recycling and composting stations for guests and staff to use throughout the day.
 
-Eliminate single use products or use compostable products like bamboo and palm leaf plates and utensils.

​                                   Florals by Quonquont Farm, Photos by Time Bandit Photography
- Incorporate living, local, or dried plants and flowers into your centerpieces so that they can be enjoyed for a long time. Also consider donating cut flower arrangements to local nursing homes or hospitals so that others can enjoy their beauty too! 
 
-Source your décor from thrift stores or local rental companies and plan to re-sell any items you won’t use afterwards.
 
-Shop locally and support your community of business owners which will also help with your overall carbon foot print.

For more tips checkout these articles:
 
https://weddingbells.ca/planning/plan-sustainable-wedding-2020/
 
https://junebugweddings.com/wedding-blog/10-tips-for-a-totally-awesome-zero-waste-wedding/
 
https://www.weddingwire.com/wedding-ideas/zero-waste-wedding
 
https://www.weddingwire.ca/wedding-ideas/how-to-plan-an-eco-friendly-wedding--c1633

 It is becoming ever more popular to have a small ceremonial type cutting cake and then incorporate in other sweet treats when dessert is actually being served. If you are someone who is not a fan of a traditional style wedding cake, or any cake at all, read on for some fabulous and delicious dessert ideas!
 
Doughnuts have been super popular recently! From doughnut bites and skewers and tiers of perfectly frosted minis to doughnut walls with any and every flavor you could possibly conjure up! There are just so many creative ways to display these delicious morsels of goodness!
 
Cookie and milk bars have also been trending, and or cookie shots! A cookie shot consists of a cookie that is in the shape of a shot glass and filled with milk! 
 
If your planning for a farm style wedding, pie bars can make for a fitting option! Offering assorted flavors such as blueberry, apple and strawberry rhubarb are always popular choices! Some couples choose to have the pies displayed in a tower with each tier being a different flavor and sized pie, while others go for a more personal mini sized pie, or even pie pops! Having the option of a scoop of ice cream doesn’t hurt either!
Or how about an entire ice cream bar with toppings galore!?

When you imagine your wedding day you may envision being surrounded by your family, closest friends, and perhaps man’s best friend! A pet can often symbolize a couple’s first serious commitment to one another. It can be very meaningful to have them involved in some part of the day’s celebrations and there are all sorts of ways to accomplish this incorporation!
 
Furry friends can play the official roles of best man, maid of honor, flower girl, and ring bearer or they can be more casually included in the day.
The two most important things to consider when planning your pup’s involvement are: what their comfort zone is, and who will be in charge of their care.  
 
Plan to designate someone you trust as their sitter for the day or consider hiring a service. Some venues offer a safe and quiet space for crate friendly pets to retire to, while others do not allow dogs on the premises at all, so before you get your hopes up for a flower-dog, make sure you check with your venue about their rules surrounding pets.
 
Allow your dog a chance to explore the space prior to your wedding day and ideally before your actual rehearsal run through. Contact your event coordinator and request to schedule a dog visit.
 
Some smaller puppy roles could include:

• Greeting your guests at the entrance to the ceremony site
• Attending at an outdoor social hour 
• Incorporate them into your first look or getting ready photo session and avoid the crowds of ceremony time. Do a test run with your engagement photo session!

 
If you know that your dog will not enjoy the day’s festivities consider making them a part of your décor details!
 
A few fun ways to do this are:

•  Incorporate them into your pre wedding photography at your engagement shoot, and/or place them on your save the date card. 
• Highlight them in your table number displays, signature drink names, and also add them to your cake topper display!
• Use their image or an image of their breed on coasters, napkins and other finer accent details surrounding the day’s festivities.

 
If your pup is accustomed to being dressed up then accessories can be a wonderful addition to their already adorable look! Flower crowns, collars and adorned leashes can be a sweet option while other dogs get a little snazzier by wearing a bowtie or mini tux!
 
If you are going to cast your furry friend as one of the leading roles, you should then think about the escape routes if needed! Maybe you really want your pup to walk down the aisle and deliver the rings, but you are ok with then having them exit to a close by area for the remainder of the ceremony time. Some dogs are super laid back and great with crowds so if that’s the case you should be pretty safe with planning for them upfront as an official member of your wedding party.
 
You know you pooch best. Think about what they will be comfortable with but also think about the needs of your guests. Some people are truly intimidated by dogs while others are straight up allergic! Consider making a mention of their involvement in your invitation or spread the word to a few key guests that can then reach out to the masses with the heads up.
 
Come up with a timeline for your furry friend’s day and then make sure to give copies out to your vendors and doggy sitters so that everyone is on the same page.
 
 
Check out these sites for more tips and cute puppy wedding pics:
 
https://www.marthastewartweddings.com/399448/dogs-in-weddings-tips
 
https://www.southernliving.com/weddings/tips-dogs-in-weddings
 
https://www.brides.com/gallery/50-ways-to-incorporate-your-pet-into-the-wedding
 
https://www.rover.com/blog/having-your-dog-in-your-wedding/

​You have found the wedding venue of your dreams, created a fabulous floral design and picked the perfect music for your big day! Now what?
It’s time to set the mood!
What’s the best way to create ambiance? Illuminations!
Whether you are enhancing with candles or artificial light sources, the lighting that surrounds the day will set the overall feel for your wedding.

So where to begin? 

First you need to decide what kind of atmosphere you want to create.  Are you going for vintage and romantic? Modern? Rustic? Once you have decided on your feel you can narrow down the light source. 

Candles are a great source to consider. Depending on the holder you choose for your candle you can work with a wide selection of designs. Candlelight gives off an amber hue which in turn brings warmth into the space.  It can make for dramatic photos by providing a soft light. 
 
There are so many types of candles to choose from and it is hard to know where to begin!
We recommend learning the lingo before you venture out into the marketplace.

Here is a list of popular candle types that many couples choose to incorporate:

Tealights and votives are small candles that look beautiful when displayed in clusters and generate a petite glow for your tablescapes and beyond. A votive is taller than a tealight and can burn for 8-10 hours on average, while tealights will burn for only 3-5 hours. You can add extra flare to these candles by dressing up their holder. A regular glass holder will sparkle and bounce light while a gold mercury glass holder will give a rustic twist to your tablescape. 

Pillar candles are large cylindrical candles that look great inside a glass container or on their own. Pillar candles often look beautiful in clusters with candles at varying heights or down the center of a long farm table. Because they are so large they can be a great choice for a long reception and if you are hosting a rehearsal dinner you could use them for both events!

Taper Candles are slender elongated candles that require a candle holder and are traditionally found in candelabras, think “Beauty and the Beast”, or you can substitute with a hurricane glass holder for a similar effect. Candelabras can add romance to any tablescape. 

Floating candles can vary in size and are usually placed inside a glass container. The vase is filled with water and the candle floats on top.

Lanterns are a great way to add that needed glow to outside spaces after the sun has set. They can also work well when incorporated into centerpieces on guest tables or on surrounding accent tables.
 
Battery operated candles aka Flameless candles can be a safe alternative to an open flame and can replace most options talked about above. A great use for battery operated tea lights would be inside a hanging orb or a paper lantern. They can be hung in a tent or surrounding trees offering a beautiful star filled sky effect. 
 
Design Tips: 
 

• Use candles of varying heights to make contrasting levels within your displays. This will create an organic and personalized feel.
• Incorporate greens, and fabrics into your candle arrangements to take your design to the next level!
• The more candles the better! 

• Lining evening pathways with large amounts of candles, serves as a beautiful and purposeful guide for your guests. 
• A lovely location for placing clusters of candles at varying heights is in front of the sweetheart table. This allows you to be surrounded in the most attractive light for your photographer to capture!
• Placing a few candles around lounge areas, cocktail tables, food and dessert displays, on the bar area, and even in the bathroom’s ads that extra touch of magic to your day!

 
 
For artificial lighting try utilizing these:
 
String lights which range from fine twinkle lights to bolder bistro bulbs give off a star filled sky look when strung across a patio and look fabulous when wrapped around the branches or trunk of a tree.
 
Pendant lights consist of a single fixture that is suspended by a cord from the ceiling. They are sometimes referred to as drop lights and can be nice way to highlight a particular area within a large space.
 
An uplight is a light placed on the floor that shines up the walls and can be made in varying colors. They can help highlight the details of a room’s structure.
 
A spotlight is a singular narrow projection that lights a specific person or object. These are commonly used in stage productions and work great for a first dance or any moment you would like highlighted on your wedding day!
 
A pinspot is a smaller version of a spotlight that works great at highlighting an individual tablescape or décor object.
 
A Gobo light has a template that light shines through to project a pattern, wording or design onto the floor, ceiling, or walls the term Gobo comes from the acronym, GOes Before Optics.
 
And let’s not forget about the most timeless and glamorous lighting fixture of them all – the Chandelier! If you want to really bring in that old world charm and romantic ambiance, you may want to look for a space that offers this kind of aesthetic.

Be sure to touch base with your wedding venue to get specifics on what types of candles and light sources are permitted. Also inquire as to what the power capacity for the building is and where the outlets are located. Some venues do not permit any flames at all, and some require that all candles be inside a container and that the level of the wick be underneath the height of the container. So that means no dripping candelabras!
 
No matter what style or budget you are working with, you can create a beautiful glow that will enhance all of the elements surrounding your special day!
​

​So you’re on the fence whether to purchase tickets to Valley Wed or not? Perhaps you’re wondering if this kind of wedding showcase, or any wedding showcase at all, is for you? Read on and we will dive into what to expect at Valley Wed and why it’s unlike other showcases out there.
 
We describe Valley Wed as “…a carefully curated wedding showcase with the goal of inspiring personal connections and honoring individual styles with a locally sourced approach.  We have handpicked a selection of exceptional wedding professionals in Western Massachusetts and slightly beyond!  Our vendors are passionate about their work and excited to offer a fresh perspective for your wedding day.” But what does that mean? Valley Wed is set apart from your traditional wedding expo by filtering out the best of the best vendors, to simplify your wedding showcase experience. Rather than overwhelming you with 5-10 different options of DJs, we select 2 that through our experience and their application we deem as the top of their game. We strive to do a lot of your leg work for you when searching for the perfect wedding professionals, by bringing the best of each category and style to one location. Valley Wed strikes the balance between intimate and excellent, with still giving you variance. We review applications and hand pick each wedding professional to participate. If we feel a category of vendors is lacking, we approach professionals and request they be a part of our show. Valley Wed aims to deliver nothing but the highest quality and level of wedding professional excellence to its attendees.
 
When you walk through the doors of the rustic barn at Quonquont Farm you will be greeted by a staff member who will confirm your registration for the show, as well as give you the lay of the land. There will be food to snack on as you mingle, as well as a bar with both seasonal cocktails and mocktails for your liking. You may circulate the show with a glass of wine, cocktail, mimosa, or seltzer if you like! You will receive a list of the attending vendors, giving you the opportunity to seek them out, or to browse each booth as you go along. The atmosphere has been described as laid back, warm, and friendly. We take away the white noise and overwhelming nature of the huge shows, to bring you opportunities to connect one on one with vendors you might actually consider booking.
 
As you circulate, you’ll have a chance to try samples, discuss possibilities, and even see a few of the vendors at work. Valley Wed vendors are approachable and personable, and ready to chat about what assistance and support you need for your day. If it’s a nice day, you’ll have the opportunity to get some fresh air and take a walk around the patio or sit in an Adirondack chair and look out on to the hillside. By registering for a ticket to the show you’ll also have the opportunity to win a door prize or giveaways as you visit vendors at their tables. 
 
You see, it’s hard for us to think that there is any question whether or not to get your tickets and get excited for Valley Wed! As it is unique in that is both a low pressure, yet highly productive experience for most couples that attend- a combination that can be hard to find when planning a wedding!

This year we also have added the addition of selling tickets for individual time slots to try and pace the crowd of the show. This will allow our attendees to really have the time and space to connect with the vendors! The tickets will be sold as follows:

11am - 12pm (VIP Ticket holders)
12pm - 1pm
1pm - 2pm

What are VIP Ticket, holders you may ask? Guests who choose to attend the show from 11am to 12pm will have exclusive access to the show and vendors with added amenities. The tickets are more expensive, but well worth the added cost. These guests will be greeted at the door with a complimentary glass of champagne to drink as they circulate. There will be exclusive door prizes and giveaways for this hour, with a limited number of tickets to be sold, meaning more winners! During this hour, our vendors will step outside of their booth and get involved- offering interactive one on one sessions and talks on the best tips when planning for your big day. This could be anything from a talk about how to write your own wedding vows to learning how to accessorize yourself  on your wedding day to accommodate multiple looks.  This hour will pack quite the punch for value and quality! VIP Ticket holders will have the chance to remain beyond their hour of the show, but will need to be during that first hour in order to partake in these exclusive activities and amenities!
 
Do you have further questions about what to expect or what will be going on at Valley Wed? Make sure to follow us on Instagram, but also feel free to reach out to us personally at: info@valleywed.com!
 
 May 19th will be here before you know it! We hope to see you there! 

Planning a wedding can be an overwhelming experience! Not only are you trying to accomplish planning all the important aspects you would like to have as a part of your day, but you are also inviting your nearest and dearest to join you. In a perfect world, this is ALWAYS a benevolent idea, however sometimes it can ramp up the pressure on your planning as you begin to hear everyone’s opinions on how you should and what you should plan. 
 
In case you’re starting at ground zero and not even sure what you want, we will provide you with a “classic” style wedding reception below:
 
Immediately following your ceremony – (receiving line would be “traditional” but you can always skip the receiving line and make sure to greet and thank each table later!)

00:00 Social hour
            Often guests shift this way after the ceremony, but the couple and their bridal party and families stay behind for photos!

​01:15 Introduction of the newlyweds
            Traditionally bridal party and parents would be involved in this introduction. 

01:20 First Dance, Toasts
            Typically your toasts are given by the Maid of Honor and Best Man, but sometimes another bridal party member or a parent may have been asked to speak. Depending on faith, after these speeches can be a great time for a blessing.

01:30 Meal!
      Guests typically dig into a salad course OR if there is no salad course, or things are being served buffet style, now’s the time to eat!

02:30 Cake cutting
            Dessert can’t be served until you cut the cake- that’s tradition! Cutting the cake at the tail end of dinner gets guest eyes back on you. The big question…will someone smoosh cake in the others face?

02:40 Family Dances
            Depending on your family dynamics and what traditional dances you want to incorporate, having these more formal dances before everyone is up saves clearing the dance floor. Plus you already have everyones’ attention from cutting your cake!

02:50 Party-on-down
            Now the formalities are over and you can relax! Guests will hit the dance floor and it is time for you to enjoy your company. Throughout this time your entertainment, whether it be a DJ or live band, can hop in for things like bouquet and garter toss, or any other dance floor games
​
03:00 Dessert will be out!
            It will take your caterer a little time to cut cake and get the rest of dessert out. A suggestion if you and your crowd love the dance floor: have dessert served buffet style and have an announcement made once it is available! That way guests can go and grab dessert when they are ready and able and it doesn’t go to waste sitting at their tables while they’re on the dancefloor. Plus, you don’t want to stop the party to have everyone find their seats for a plated dessert course!

04:30 Last Call!
            Make sure your MC gives a last call for the bar with enough time for everyone to get their final round. That way no one is left chugging their drink at the end of the night. We all know that never ends well.

04:45 Last song!
            And make it a good one! This is the last chance to get everyone out on the dance floor together before parting ways or heading to an after party. 

​05:00 Official Send-Off
            It used to be overwhelmingly common to do an official send-off of sorts. This can be with bubbles, sparklers, rose petals, balloons- you name it. This is your grand exit! We do like to suggest that whatever you use for your send-off, please be conscious of what’s getting left behind in nature and that if you choose sparklers, make sure you talk to your coordinator ahead of time to make sure they have a logistical plan to make sure that fire safety is being enforced.
 
While this may be “how it was always done,” don’t let that stop you. At Valley Wed- we truly believe this is YOUR Day. Hear the other opinions out, and follow your own plans regardless. 
 
Some places we are seeing more variation:

• Social hour – in new trends, many couples work to get majority of their photos done prior to their ceremony (with the help of a first look), so they can just grab a few family photos after and then they themselves join the social hour! Does this mean you cant have a grand introduction as the newly weds? No way! Why not have both?
• Introductions – the sizes of bridal parties continues to shift. More and more we see creative combinations of people introduced, and sometimes- it’s just the bride and groom, while family members are announced at their seats. Nothing wrong with keeping it simple!
• Toasts – whoever you would like to give a toast, absolutely should. But keep in mind that these toasts are what stand between your guests and their meal. If you have a lengthy list of people speaking, divvy it up between your rehearsal dinner and wedding day!
• Serving style – how food is served has shifted from catered and buffet, to incorporating other options like stations or family style. Sometimes to help you get to the dance floor sooner, having guests seated from social hour to an already plated salad can help move things along!
• Cake cutting – many may choose to do this later in the evening once the dance floor is already open. Or maybe you hate being the center of attention? Perfect! Let the dance floor open and cut your cake off to the side without making a big announcement of it. The photographer can still grab some cute shots without all the pressure!
  • Traditional wedding cakes seem to be becoming a thing of the past. Increasingly it seems to be all about cupcakes, cannoli’s, ice cream bars, cobbler bars, smores bars- you name it! Not a fan of cake? Get the dessert YOU want to eat on your wedding day.
• Family dances – These can get complicated based off of family dynamics. Check out our blog post on what to do when you have multiple parents to dance with. Or again, maybe you hate the spotlight? As long as parents and guardians aren’t crushed…skip this formality!
• Send-Offs – Nowadays there tends to be less and less of these. Why? It’s not entirely clear. As weddings get longer in length, the likelihood of an afterparty is higher, meaning it doesn’t make sense to send the happy couple off already! If its your thing, they are a lot of fun! If not, great- skip it! It’s not a deal breaker for your day.

 
Sometimes it can be helpful to know what’s “traditional” and make your decisions from there. However, it is YOUR day! Make sure you plan one that you will enjoy just as much as your guests, regardless of what tradition tells us!

First things first, what is a First Look? A First Look is a moment typically a few hours prior to the ceremony, where the couple see each other for the first time. It is typically arranged by the photographer, who then is able to capture their reactions to one another.
 
Why is a First Look a great idea?

• Logistically, it allows couples to get many of their pictures done prior to their ceremony, allowing them to likely be able to join social hour. 
• It can be a great chance to have a sweet and quiet moment together before things start to get busy and swept up in the hustle and excitement of the day
• It will capture both of your reactions to one another at the same time in the same screen
• If you or your fiancé are nervous, this can be a way to calm the nerves and connect before the big moment. It also may allow for shyer couples to feel comfortable with the intensity of the feelings this big moment can bring up
• This may help get some of your tears out of the way prior to your ceremony which could lead to a smoother reading of vows

 
Reasons to wait until your ceremony:

• Tradition says to wait to see each other until the ceremony. There is nothing quite like the moment when the bride and groom to be see each other for the first time as they come down the aisle. With music to back it up, this can be a pretty magical and intense moment
• You will need to be ready earlier if you do not wait until your ceremony to see each other, which will involve getting up earlier in the day
• There can be a lot of pressure for a big reaction. If you choose to go with a First Look, make sure you’re comfortable with your photographer’s instructions
• You may cry! Which will require touching up make up before the ceremony
• Sure, in doing a First Look you can get many of your portraits done ahead of time, but inevitably you will still need to take some after the ceremony once you’re officially married anyways!

 
Are you and your fiancé having a hard time agreeing? There are a few ways you can compromise! 
​
-Do a first touch. Place yourselves just out of sight around the corner from one another and reach for the other’s hand. This can make for a cool picture but also can be a comforting support to be near the other before the big moment without having the big reveal.
-Read your letters to one another (out loud or silently) back to back. This one may take a little orchestration from your photographer to make sure you don’t accidentally turn and see each other!
-As a bride, are you super close with your dad? Do a first look with one or both of your parents! It is still such a fun moment without revealing the bride to the groom.
 
Interested in a few more alternatives to a traditional First Look? Check out this article on Wedding Wire for more suggestions!

​These days it is so easy to hop online and order things at the touch of a button for your wedding day. While ease can certainly play a factor in less stress, there is great value in supporting the local businesses around you when selecting vendors and services for your big day. Not only are you supporting your local community, but you are also able to meet with these people face to face to touch base, see what they’re creating for you, and make changes as needed. This can help with making sure you are getting exactly what you paid for, but it also allows you to build a relationship that you can trust will support you on your wedding day.
 
Most people, outside of wedding professionals, only plan a wedding once, so the guess work of which vendors to choose from and who to trust can be a challenging, timely and research-filled one. If you’re planning a western MA wedding and have found yourself reading this blog post, read on for recommendations for some of the best of the best for local and talented vendors in the western Mass region and beyond!
 
Flowers:
Forget Me Not Florist
Floral Affairs 
Quonquont Blooms

 
Photographers & Videographers 
Love & Perry
Leah Freeman Photography
Cara Totman Photography 
Melaine Zacek Photography
 
Dessert:
Frosted Swirl Cupcakes 
Cakes By Amanda
Crooked Stick Pops
 
DJs/Music:
Viren Entertainment
Steve G Productions
 
Caterers:
Blue Door Gathering
Hamels Creative catering 
 
Event Planning:
Events by Pamela Joy
Aligned Events

Invitations, Save The Dates, Thank Yous:
Big Wheel Press
 
Rentals
Hilltown Tents
The Borrowed Teacup
 
Tuxes, suits, and dresses:
Jackson and Connor
Aliber's Bridal 
 
Officiants:
Grace Ceremonies
 
Rings:
Don Muller Gallery
AG Ambroult Elemental Design
 
Hair Styling:
Michelle Ann Hair Design

Calligraphy, Custom Event Decor, & Floral Preservation
Love Always, Tanya
Garden Treasures Design 
Reclaimed Crafts
Flora-ly
 
Are you thinking about favors? If you’re looking for a Massachusetts-style favor to send each of your guests home with, don’t hesitate to email us at info@valleywed.comand we will connect you with the very best maple syrup, honey, chocolate, soap, popcorn, etc. businesses!
 
There’s something special in collaboration, especially for a day that holds so much value. Those relationships and that collaboration lacks when outsourced through the internet or less expensive mail-order companies. Consider your local community’s population of wedding vendors, and you wont be disappointed in the incredible gems that you find!

​ 
Nobody wants rain on their wedding day! Unfortunately, we cant control Mother Nature’s plans. So your big day is looming ahead and it’s looking like rain, now what?
 
Communicate! First things first, communicate with the major supports of your day. If you have a wedding planner or venue coordinator, be in touch with them about the best next steps. Reach out to bridal party or delegate to a best man/maid of honor to have them prepare themselves with umbrellas and proper clothing. 
 
If your wedding is scheduled to be outside, ceremony or reception, it’s a great time to start seeking out a rental company that can provide you with a tent. Some rental companies may ask you to pay a deposit ahead of time to secure your tent, while be able to provide this the week of. Some things to consider when selecting a tent:

• Size!
  • Is this tent for a ceremony, reception, or both? How many tables are you fitting inside? Do you need room for a dance floor? Where will the poles of this tent land (if there are any poles) and will it obstruct the views of guests?
• Siding
  • Most rental companies will have the option to have sides put on the tent! This can be a good idea to keep you and your guests dry, if it’s looking like it is going to be stormy and windy or if it’s looking like it could be cold!
• Heaters
  • In the Spring and Fall, it can be really unfortunate when it is both rainy and chilly. Tents can come well equipped with heaters that blow heat into the tent. Keep the sides on to trap the heat! Discuss with your rental company how many they thing will be adequate for your tent size and guest count – remember you can always turn one off if it gets too warm!
• Additional tents?
  • If it’s going to rain, don’t forget to account for any other vendors that may need coverage. Does your caterer provide their own tent, or are you contracted to provide it? Are the bathrooms located a ways away? Is it possible to tent the walkway to them?

 
If just your ceremony is to be outside and you are not crazy about tents- there ways to navigate what to do! Call your venue or the person who owns/is in charge of the location you're to be married and ask if they have an alternative room for the ceremony. Some bigger venues are able to shift things around to accommodate for your wedding and the weather. If there is an extra charge to hold an indoor space in the chance of rain, it is highly recommended to bite the bullet and eat the added cost. Better to play it safe than to be left scrambling!
 
If there is not an indoor alternative option there are two trains of thought. 

1. Consider using the reception space as your ceremony. You can either arrange the tables in a way that creates a formal aisle and have guests sit at their seats for the ceremony, or see if the space can be reconfigured to look like a ceremony. Can tables be pushed back and pulled to the sides? Can they be easily broken down for your ceremony and then put back up during social hour? What is the time frame for this to happen? These are all important questions to find the answer to before making a plan b.
2. You want your reception outside- come hell or high water. The best way to have a rain alternative is to be prepared for yourself, your bridal parties, and your guests
   1. For you and your fiancé:

i.make sure to have purchased two large golf umbrellas, preferably clear as they wont cast a shadow on your face for pictures. This will help keep as much of you dry as possible. 
ii.Be prepared with changes of shoes, maybe a pair of rain boots for your ceremony, a blanket or warm shawl or jacket in case it is chilly, and a pair of dry clothing for after your wedding to change into if need be
iii.Ladies- be ready with hair spray and make up touch up kits. With summer rain comes humidity, and an umbrella can’t protect you from that!

1. For your bridal party:

i.If you’re asking your bridal party to possibly stand in the rain it’s important to equip them with what they may need to be comfortable. Purchase clear umbrellas for them to hold to protect their hair and shoulders
ii.Think about keeping it light and purchase ponchos for all your girls and guys up front to wear while you tie the knot
iii.Warn them of pending rain, and suggest they bring changes in shoes, an extra jacket, and maybe a hair dryer

1. For your guests:

i.Do your best to give them a heads up! If it’s looking like rain and you decide to still have your ceremony outside it can be nice to try and warn them so they can prepare. Reach out to just a few key people and ask them to spread the word.
ii.Incorporate some rain gear in your ceremony décor such as:

1. Umbrellas
2. Blankets
3. Ponchos
4. Towels

iii.Don’t force them to sit on wet chairs. If you choose to keep your ceremony outside and it’s raining, don’t expect all of your guests to be seated. If chairs are puddley and wet, it may be hard to ask folks to sit in water when its just the beginning of the night.
 
Lastly! Give yourself a 15-20 minute window of time to be disappointed, and then take action. It can be a huge bummer when you find out the weather for your big day is going to be less than ideal. You are allowed to be sad and upset. Don’t let it ruin your day! Remember the key most important pieces to your big day, and that a little rain will only add to the story!

​You’ve nailed down your venue and your guest list. Your décor. Your vendors. Your details. The RSVPs are in (mostly)…so now…the seating chart!
 
First things first, having a floor plan to look at can be helpful. Reach out to your venue coordinator or wedding planner to see if they have a blueprint or floor plan made up. Do you want round or long tables? Or both? Are you planning on a buffet or plated style meal? Stations or family style? Where is your dance floor and where are guest tables in proximity to that? A floor plan helps with all of that! If you are not working with a professional - create your own! It will give you a sense of space and table location when deciding how to place your guests. It’s always a good idea to seat older guests further from the band or DJ so that the sound isn’t too loud and for easy access to and from the restrooms, bar, buffet line, etc. Seating younger friends and guests who are likely to be up and dancing near the source of sound can be both convenient and efficient as they’re unlikely to stay in their seats much past dinner anyways!
 
Next, decide between a sweetheart table or a head table! Work from the inside out. You want to keep your dearest family and/or friends closest to the action – and to you! If you decide on a sweetheart table, it might be worth surrounding yourself with your bridal party and their dates and friends. Or your parents and family placed closest, with your bridal party seated throughout the room with their dates and in the respective category of family and friends. In short: compile your nearest and dearest at the tables closest to you, whoever that may be! 
 
Parental and guardian configurations can vary greatly from family to family- and you know your family dynamics the best! Typically parents are seated at tables closest to you and within the best sightlines. It can be hard to know who to seat at family tables – parents and grandparents are a great start. From there? Do you have any guests that are close friends to the family or your parents? It may be worth asking your folks to see if there is a friend they’d love to have at their table for encouraging smiles or a quick hand squeeze! Of course, not all families have just one set of parents in which case, you can always seat them together, unless this is uncomfortable. If this is a tense or unhappy dynamic its suggested to place them at the two nearest tables, so no one feels like they’re being short changed for their chance to watch you.
 
Once you have seated your bridal party and parents, it is time to seat your friends and remaining guests without an assigned seat yet! Categorizing your guests into tables or at least people who know each other or who are from a similar part of your life, prior to creating the seating chart can be helpful on this one! This can help you categorize your brain. If a group is too big for one table, consider creating a mix of guests that ensures everyone has someone familiar, even if it means sitting with mostly new faces! It can be nice to also take into consideration the dynamic of your single friends versus your married friends. It’s suggested to skip the “singles” table as that can create uncomfortable pressure, but it’s important to be thoughtful not to seat 1 single friend at a table of married couples.
 
Assign seats or just assign tables?
We have seen it done all ways! If you have a headache trying to decide who sits next to who, simply decide who sits WITH who! Create a table of guests and let them do the rest! 
Are you concerned certain family members or friends might try and sit in a place that could be an issue? Don’t’ be afraid to assign seats so that you can rest assured it is all handled. If guests question why, simply answer it was easier for you this way!
 
Free seating
Allowing folks to sit wherever they would like and with whoever they would like certainly takes a lot of pressure off of you, but can create stress amongst the room. It can be a great way to switch things up and put power back into your guests’ self-sovereign hands, but here are a few ideas to boost your success.

• Since you won’t be needing a seating chart or place cards, consider making a decorative sign that makes mention to “seat yourself!” or “free seating” so that guests don’t become frantic when they can’t find their designated spot.
• Ensure you have enough chairs in the room…and then some. Having a few extra chairs in the room will keep guests who sit later into the meal from assuming there aren’t enough chairs if tables are mostly full with a single free chair here and there. It also will prevent guests from moving too many chairs from one table to the next, overcrowding some tables and leaving others empty.
• Maybe plant a bug in a few of your bridal party or close family’s ears that there isn’t assigned seating and people can sit where they like- that way they can help spread the word when it comes time to find a table.

 
At the end of the day, as long as everyone has a physical seat at a table in the space, it will all work out. Most people remain seated through formalities and dinner, and after that they generally move to visit with whoever they’d like! So grab a bottle of wine, a cup of tea or cocoa, some popcorn, and a friend or your fiancé, and get to work!